The Kenya Human Rights Commission (KHRC) is a national Non-Governmental
Organization with the Mission of promoting, protecting and enhancing the
enjoyment of all human rights by all individuals and groups.
To achieve this Mission, our firm belief is that it largely depends on the extent to which human rights practices are adequately rooted in communities.
Our
approach therefore seeks to promote the culture of self-reliance
amongst communities in order to enhance their independence and by
extension their human dignity.
KHRC seeks to recruit a Finance
Officer-Budgets & Grants (including supply chain) to support and
strengthen our compliance with partnership requirements and our
managerial and internal controls.
Purpose of the Job
To
contribute to the fulfilment of the organization’s Mission and
strategic objectives by providing expertise in various aspects of the
finance and supply chain functions in line with KHRC’s policies and
procedures and in support of our innovative and groundbreaking work in
human rights.
Key Duties and Responsibilities
Reporting to the Head of Finance, the position will:
Manage Donor funds, reporting and donor relations
Lead in the preparation of the Commission’s annual budget. Issue of
instructions, development of templates, monitoring for completeness,
consolidation and presentation.
Managing processes of tracking
proposals, donor contracts, income recognition, donor reporting &
invoicing, tracking donor payables & receivables. Extract on a
monthly basis information from donor financing agreements and prepare
brief statements on confirmed secured funds and potential funding for
management action
In compliance with donor requirements, ensure
that appropriate financial procedures and standards are implemented and
monitored in the organization.
Maintain and update regularly a
donor reporting schedule and ensure donor reports are prepared and sent
at least a week before the due dates.
Review donor reports
prepared by programme/project staff and ensure compliance to donor
requirements in terms of activities undertaken and that they compare
with the respective financial outlays
Identify budgetary variances and solicit for information on the same for communication to donors
Respond to Donor queries.
Periodically liaise with respective donors to ensure approved funds are disbursed to KHRC bank accounts.
Prepare Budget and enforce budgetary controls
Ensure Operational plan budget input from all staff.
Assist to prepare accurate annual budgets and share with all staff for their comments.
Present budgets to the management committee for review.
Work closely with the Head of Finance in prioritizing & allocating funds in consultation with the ED, DED, and SPOs
Identify budgetary variances and solicit for information on the same from budget holders.
Regularly consult with budget holders on budgetary revisions.
Supply Chain
Secretary to the Procurement and Disposal Committee, you will lead the
prequalification of all providers of goods and services to the
commission
Ensure that Procurement guidelines and laid down procedures are followed to the latter
Contacting suppliers to schedule or expedite deliveries, to resolve
missed or late deliveries and shortages, tracking the status of
requisitions, orders and contracts, and reviewing requisition orders to
verify terminology, specifications and accuracy
Reviewing and maintaining price lists, reports and purchasing files and that the goods meet the specifications.
Maintain relationship with service providers and ensure strict adherence to Service Level Agreements.
Payroll
Responsible for the review of the monthly payroll and prepare the month to month reconciliation
Allocation of staff time on a monthly basis with input from the program staff
Full costing, cost classifications & allocations, linkages of staff costs as a cost driver to allocable costs.
Understanding, assessing, designing and implementing a sub grantee
grants system to ensure timely disbursement & accounting of sub
grants
Treasury Management
Review cash position and prepare quarterly cash forecasts with recommendations of investments if funds can allow
Banking and collection of funds to and from the bank
Sending funds via M-pesa or other facilities to clients
Petty Cash
Manage both KHRC and project petty cash
Ensure all petty cash payments are supported by valid documentation.
Record all petty cash payments for replenishment.
Make quarterly petty cash certificates for approval by the Head, Finance and Administration
Fixed Asset Management
Maintain the Commissions copier records
Maintain a record of equipment in the possession of each staff member.
Update and maintain the fixed asset register by assigning reference
numbers to all additional items and on re-assignment of assets.
Prepare a fixed asset movement schedule on a quarterly basis.
Ensure all KHRC assets are adequately insured
Qualifications, Experience and Skills
A Bachelor’s degree in Finance, Accounting, Business Administration or its equivalent from a recognized university;
CPA ( K/Finalist ) or its equivalent;
A minimum 4 years of related experience preferably in the NGO sector;
Good practical understanding of management of grants,
Good understanding of procurement processes and general guidelines;
Working knowledge of Serenic Navigator is an added advantage;
Self-motivated, organized, collegial and ability to work well under pressure;
Willing to take initiative and work independently with minimal supervision;
Ability to resolve conflicts;
Ability to maintain confidentiality, tact and discretion when dealing with people.
Applicants
should send a cover letter and attach a detailed C.V. which include
current telephone/mobile numbers, names and addresses of three (3)
referees and a statement of present and expected gross salary before end
of the day, June 21, 2013 to: - vacancies@khrc.or.ke
The
KHRC is an equal opportunity employer and will seek to recruit the most
qualified person for the job irrespective of race, color, marital
status, ethnicity, religion, gender, sexual orientation or nationality.
All qualified persons are encouraged to apply.
Canvassing will automatically lead to disqualification.
Only successful candidates will be contacted