Job Position: Programme Assistant
Reference: PAS/BECA/06/2013
Recruiter: International Livestock Research Institute
Contract: Permanent
Location: Nairobi
Available: ASAP
Category: Administrative / Clerical
Offer: This position is job Grade 2C, with an attractive salary and benefits package.
Minimum Requirements
Skills and Competencies
A degree in business administration or similar qualification;
At least three years office management experience and administrative
support in a busy multicultural international or private sector
organization;
Highly effective multi-tasking skills with ability to coordinate, prioritize and organize workload;
Excellent interpersonal skills ;
Ability to work in a multicultural environment;
Good communication skills, including writing skills in English;
Effective organizational skills, good at making decisions with analytical and problem solving skills;
Capacity to take initiative, demonstrate good judgement and work under minimal supervision.
Job Specification
The
International Livestock Research Institute (ILRI) works to enhance the
roles livestock play in pathways out of poverty in developing countries.
ILRI has two main campuses in East Africa and other hubs in East, West
and southern Africa and South, Southeast and East Asia.
http://www.ilri.org/.
ILRI is a member of CGIAR, a global
agricultural research partnership working for a food-secure future. Its
science is carried out by 15 research centres that are members of the
CGIAR Consortium in collaboration with hundreds of partner
organizations. http://www.cgiar.org/
ILRI also manages the
Biosciences eastern and central Africa (BecA) Hub, the centre for
excellence in modern plant and animal biology in Africa. BecA is an
initiative developed within the framework of the New Partnership for
Africa’s Development (NEPAD)/ African Union African Biosciences
initiative.
It consists of a Hub based on the ILRI campus in
Nairobi, Kenya and a network of regional nodes and other affiliated
laboratories and organizations throughout the region.
The BecA
Hub facilities are world class, including a range of molecular, plant
transformation, and genomics laboratories and equipment (e.g. 454
sequencing, Biosafety level 3 laboratory, plant growth facilities).
The
Hub hosts and conducts research in crop, microbe and livestock areas
where new developments in science offer promise to address previously
intractable problems constraining Africa’s development.
Capacity
building is a major goal of all activities. The scope covers
agriculture and food security and their intersections with human health
and nutrition, and the sustainable use of Africa’s natural resources.
Further information is available at http://hub.africabiosciences.org/
Job purpose
In
hosting the BecA Hub on a shared research platform, ILRI seeks to
recruit a Program assistant for a new program funded by the Swedish
International Development Cooperation Agency (SIDA) to provide
administrative and support services in order to ensure effective and
efficient operation of the program.
Responsibilities
Provide administrative support to the BecA SIDA funded program;
Establish and maintain a key contacts data base and email list,
including all principal investigators, partners and other stake holders
for the BecA –SIDA funded program;
Filling and maintaining an
up-to-date electronic filing systems and data base for program
documentation; including concept notes, project proposals, project
agreements, etc;
Assist the program coordinator in the
preparation of monitoring and evaluation reports of BecA SIDA funded
projects and in the preparation of regular technical reports;
Support the Program coordinator in managing project review, control and
reporting processes and highlight variances in the project performance;
Assist in ensuring that Project Control policies and procedures are consistently applied on the projects.
Prepare payment requests;
Support in organizing BecA events such as workshops, meetings and training courses;
Prepare travel authorization and travel report expenses forms for the BecA hub team;
Coordinating local and international travel;
Assist in drafting consultancy and contract requests.
Terms of Appointment
This
is a Nationally Recruited Staff (NRS) position based at ILRI’s Nairobi
campus. The position is on a 2 year contract with the possibility of
renewal, contingent upon individual performance and continued funding.
Job level and salary
This position is job Grade 2C, with an attractive salary and benefits package.
Location: The position will be based at the ILRI campus in Nairobi, Kenya.
How to Apply
Applicants
should send a cover letter and CV combined as one document addressed to
the Human Resources Director, explaining their interest in the
position, what they can bring to the job and the names and addresses
(including telephone and email) of three referees who are knowledgeable
about the candidate’s professional qualifications and work experience by
21stJune, 2013.
Log on to: http://www.myjobsinkenya.com/ilri_jobs.
The position title and reference number REF: PAS/BECA/06/2013 should be clearly marked on the cover letter.
Only online applications will be considered, and only short listed candidates will be contacted.